Make your data count

I am coming to the end of my project

As you approach the end of a research project, you should ensure that you have suitable arrangements in place to secure the future of any data generated or collected during the project.

  • If you have created data which may be useful to others (or which you yourself may wish to access again in the future), consider depositing it in an appropriate data repository or archive.
    • Repositories generally offer a range of options: data may be made openly available, or embargoed for a fixed period (to permit publication of results, for example), or access may be restricted permanently.
    • See the Preserving your data, Archives and other options, and Sharing data pages for more details.
    • Repositories will often provide a DOI or other permanent identifier for datasets, which helps to make them easily citeable – see the Citing your data page for more details.
  • Check whether your funder has any requirements regarding archiving of and access to data generated during the project.
  • The University Policy on the Management of Data Supporting Research Outputs covers both funded and unfunded research.
    • The policy requires researchers to retain the data underpinning research conclusions for as long as it remains of continuing value – but for a minimum of three years.
    • Where possible, researchers are also asked to make the data available to others.
  • If you have created data which may have commercial value (and which is not already covered in the terms of the research contract), consult Research Services.
  • If your data is confidential or otherwise sensitive, consider whether it needs to be anonymised or otherwise redacted before deposit or sharing.
    • Many repositories are used to dealing with sensitive data, and will be able to advise on suitable access restrictions, where these are appropriate.
    • Depending on the circumstances under which data was collected (e.g. the consent that was gained from research subjects), some data may need to be securely destroyed.
    • See the Ethical issues and data protection page for more details.
  • If your data collection includes material drawn from third party sources, you will need to ensure you have resolved any IP issues before deposit or sharing.
  • Consider whether it is appropriate to release some or all your data under an open licence, to clarify the terms under which it may be reused.
  • If you do deposit data in any repository, you should also create a record for it in ORA-Data. ORA-Data acts as a central data catalogue which will feed information to global resource discovery services and help increase your research profile.